What are usage limits in QuickBooks Online?

Learn about usage limits and what your best options are if you reach one.

Your QuickBooks Online plan will have a maximum number of classes, locations, chart of accounts entries, and users. These limits depend on your plan. Here’s what you need to know about limits and what you can do if you reach one.

What are my usage limits?

These are the usage limits for each version of QuickBooks Online. (You can press F2 on Windows or Control+1 on a Mac to see which version you have).

Starting in late March and rolling out over 2019, these usage limits will apply to QuickBooks Online Simple Start, Essentials, and Plus plans.

Classes and locations

  • QuickBooks Online Advanced: No limit
  • QuickBooks Online Plus: 40 (combined)
  • All other versions: Not available

Accounts in your chart of accounts

  • QuickBooks Online Advanced: No limit
  • All other versions: 250

All-access users

Note: All-access users are admin, standard, and custom users.

  • QuickBooks Online Advanced: 25
  • QuickBooks Online Plus: 5
    QuickBooks Online Essentials: 3
  • QuickBooks Online Simple Start: 1

Other user types (unbilled)

  • QuickBooks Online Simple Start: 2 accountant users. Unlimited reports-only users. No time tracking users.
  • All other versions: 2 accountant users. Unlimited reports-only users. Unlimited time tracking-only users.

What if I’m over a limit?

If you’re already over a limit, don’t worry, you don’t have to do anything. You can stick to your current QuickBooks plan. If you want to keep adding after you’ve reached a limit, you can upgrade to QuickBooks Online Advanced.

For example, if you use QuickBooks Online Plus and have classes and locations, their limit is 40. If you currently have 45, you can keep using all of them. But you won’t be able to add a new class or location until you reduce your count to 39 or upgrade to QuickBooks Online Advanced. The same is true for users—if you’re now over the limit for your version, those users can continue using your plan. But you’ll need to upgrade if you want to add more users.

How do I upgrade?

You can find out more about QuickBooks Advanced features and pricing. And if you’re ready, here’s how to upgrade.

Note: If you upgrade but then downgrade back to QuickBooks Plus, Essentials, or Simple Start, you’ll need to reduce everything to their usage limits when you downgrade.

How do I reduce things down to their limits?

See these articles for steps on how to manage classes, locations, accounts, and users.

1.Manage class and location tracking
2.Delete an account from the chart of accounts
3.Delete or change a user’s access

What are classes, locations, chart of accounts, and users?

Here’s more information on each of the things that have usage limits.

Classes and locations

Location Tracking and Class Tracking lets you track your income and expenses in QuickBooks Online Plus or Advanced. You can use either one of them individually or both of them together. Class tracking specifies a different class for each detail line of a transaction. Location tracking allows you to assign a location to an entire transaction.

Chart of accounts

The chart of accounts is the backbone of accounting software. All assets, liabilities, income, and expenses are recorded in an account or sub-account in the chart of accounts.

The maximum number of accounts in your chart of accounts is 250. However, third-party apps or QuickBooks services like Payroll can add to and exceed this limit.


There are different types of users you can set up to access your books.

QB Talks for February 2019 – QBO Quarterly Update

We wanted to give you ‘advance notice’ that the QB Talks for February 2019 is being moved-up one week to Wednesday, February 13, 2019 at 2:00 p.m. Eastern Time. We are changing ‘webinar platforms’ and will have more details and ‘registration’ information before next week, but we wanted to let you know early enough to ‘save the date and time’ on your calendar.

You will want to join Insightful Accountant’s QBO Contributing Editor, Liz Scott, along with Sr. Editor, William ‘Murph’ Murphy, as they bring you the Quarterly QuickBooks Online Update covering what’s new, enhanced and changed in QuickBooks Online, QuickBooks Online-Accountant, and the Intuit QuickBooks Ecosystem over the last three months including what’s:

  • Newly added, updated or enhanced features or functionality made to QuickBooks Online during the past Quarter.
  • Newly added, updated or enhanced features or functionality made to QuickBooks Online-Accountant during the past Quarter.
  • Newly added or expanded Intuit QuickBooks Ecosystem enhancements including ‘break-out’ essential, favorite or curated Apps during the past Quarter.
  • Changes or announcements impacting the QuickBooks ProAdvisor Program during the past Quarter.

We will have more specifics about the topics to be covered as we get closed to the webinar presentation.

Enter a returned or bounced check using write check

You may encounter situations wherein you need to record bounced checks and new customer payments. The outlined steps in this article will help you record these kinds of transaction.

Enter the Returned Check with Write Check

  1. Select the Plus icon (+) at the top,.
  2. Under Vendors, choose Check.
  3. Enter the date that the check bounced.
  4. Uncheck Print Later at the top, then enter a note in the check number field (e.g. NSF check)
  5. Add the name of the customer who issued the bounced check at the Payee field.
  6. Set the account to Accounts Receivable.
  7. Enter the amount of the check that bounced.
  8. Select Save and close

Change the payment entry to apply to the bounced check entry

  1. From the left menu, select Sales (or Invoicing) then Customer.
  2. Select the name of the customer that issued the bounced check.
  3. Locate and select the payment record for the bounced check.
  4. Add a check on the bounced check (NSF check) entry.
  5. Uncheck the invoice that the payment was originally applied to.
  6. Select Save and close

Create an invoice for the bounced check fee

  1. Select the Plus icon (+) at the top, then Invoice.
  2. Select the customer that issued the bounced check.
  3. Enter the date the check bounced.
  4. Choose your Bounced check fee item under the Product/Service column.
    Note: Create a Service item that you can use when charging fees to your customers.
    1. Select the Gear icon at the top, then Product and Services.
    2. Select New, then Service.
    3. Type in the name of the service (you can use Bounce Check).
    4. Select the bank account the check was returned in the Income Account field.
    5. Select Save and new
    6. On the next item, type in a name (you can use Bounced Check Fee).
    7. You can select a new income account named Bounced Check Fees or your Bank Charges (expense) account in the Income Account field.
    8. Select Save and close
  5. Type in the amount you are charging the customer for the bounced check.
  6. Select Save and close

Enter the bank service charge

  1. Select the Plus icon (+) at the top.
  2. Under Vendors, choose Expense.
  3. Type in the date that the check bounced.
  4. Type in NSF fee in the Ref no. field.
  5. Select your Bank Charges expense account under the Account column.
  6. Enter the amount that the bank charged you with for the bounced check.
  7. Select Save and close

Print and send the statement to your customer

  1. Select Sales (or Invoicing) from the left menu then Customer.
  2. Select the name of the customer that issued the bounced check.
  3. Select New transaction, then Statement.
  4. Choose your preferred Statement Type.
  5. Set the Statement DateStart Date and End Date.
  6. Select Print Statements or Send Statements.

Record the new payment of your customer

  1. Select the Plus icon (+) at the top.
  2. Under Customers, choose Receive Payments.
  3. Choose the Customer.
  4. Enter the new payment information.
  5. Select the invoice then Save and close

Company preferences for job tracking, estimates, or progress invoicing

All versions of QuickBooks Desktop let you track jobs, record estimates, and do progress invoicing. You can turn on these features or change their preferences in the Jobs & Estimates preferences window.

Open the Jobs & Estimates preferences

  1. Select the Edit menu at the top, then choose Preferences.
  2. In the “Preferences” window, select Jobs & Estimates from the left.
  3. Select the Company Preferences tab.
  4. Now you can edit job status descriptions, or change preferences for estimates and progress invoicing.
Company-wide preferences affect all users. Only the Admin of the company file can change them.

Change any or all of five job status descriptions

The job status descriptions give you a way to record the progress of a job. If any of the descriptions are inappropriate for your business, you can change them. For example, you could change “Pending” to “Submitted,” or “Awarded” to “Accepted.”

How to use job status descriptions

When you are setting up a job (in the New Job window), editing information about a job (on the Job Info tab in the Edit Job window), you can choose one of the status.

Turn on estimates feature

  1. Make sure that Yes is selected in response to the question Do you create estimates?
  2. If you want to be warned when you try to record an estimate that has the same number as an existing estimate, select Warn about duplicate estimate number.
  3. If you want to mark estimates “Closed” after converting to invoice, select Close estimates after converting to invoice.Note: This option will not be available if progress invoicing is on.
  4. Select OK.
Tip: Turn on the estimates feature if you create bids, quotes, or proposals before you start a job.

Turn on progress invoicing

  1. Make sure that Yes is selected in response to the question Do you do progress invoicing?Note: This option will not be available if the estimates feature is turned off.
  2. If you don’t want line items that have zero amounts to print on your progress invoices, select Don’t print items that have zero amount.
  3. Select OK.

In case the above solutions dont help you then only way to get then
diagnosed and fixed is by taking free help by QuickBooks Technical
Support at 1800-470-6903.

Four Busy Season Morale Boosters to Motivate Your Staff

Whether you live for it or dread it, tax season is upon us yet again, and it’ll soon be time to baton down the hatches and prepare for the long haul. But the added workload and long hours often cause spikes in stress and anxiety that can be productivity killers at the worst possible time—not just for you, but your staff as well.

Asking employees to put in extra hours can disrupt their work-life balance and subsequently cause friction in their personal lives. Pressure from clients and unusually challenging tasks can leave personnel feeling overwhelmed, unfocused and unproductive. Understanding your employees’ pain points is the first step to offering them relief and figuring out how to motivate them. Allocating resources for this purpose is one way to ensure your firm is in tiptop shape during the height of busy season.

Once you have insight on your staff’s biggest stressors, you may want to implement a stress relief program. Making a few investments to help personnel loosen up can go a long way in keeping everyone healthy and optimizing performance. Here are some ideas that can work with any budget:

  1. Teach your staff how to manage stress. Host information sessions that remind employees that stress has a purpose and small actions – like meditating, performing breathing exercises and repeating a mantra – can make a big impact in reducing stress. Take it a step further by scheduling a half-day stress management workshop, a group fitness class or a massage session for each employee.
  2. Provide opportunities for employees to take a break. Studies have shown stepping away from the computer is one of the best ways to reduce stress and increase productivity. Catering healthy food, offering social hours and encouraging employees to take meetings on the go are surefire ways to get blood pumping and boost morale. Go the extra mile by planning parties to reward hard work. Have a party on March 15th to get momentum rolling, and plan one on April 15th to keep staff motivated.
  3. Don’t let common colds take down your firm. Stress can have a significant impact on the immune system, so do your part to encourage healthy habits during flu season. Keep cleaning supplies (including hand sanitizer, antibacterial wipes and tissue) on hand, and stock the break room with healthy snacks and Vitamin C. Your staff will appreciate the effort.
  4. Help employees with their personal errands. Offering dry cleaning pickup, car wash services and subscriptions to grocery delivery services are generous ways to give your staff members a few less things to worry about, which keeps the focus on your clients.

When your firm is under pressure, the last thing you want is staff taking sick days. With a little analysis and planning, your firm can combat the stressors at work and maximize productivity during the busiest time of the year.

New Years and QuickBooks Health Insurance

The New Year has started, and many employees use this as a chance to make changes to their businesses. Offering insurance can be a big drawl to employee recruitment and retention.  But, while many employers would like to offer health insurance, they often put off doing so because of the complexity of finding policies, and offering variety at reasonable costs.

After one year in the making QuickBooks Payroll has launched their partnership with Simply Insured to better serve small business owners. This partnership gives small businesses access and a path forward to providing health benefits to employees, with many of the same options and buying incentives available to larger businesses.

Who is Simply Insured?

QuickBooks Payroll has chosen to partner with Simply Insured to provide health benefits for small business employers. Simply Insured is a national online insurance broker. Using Simply Insured you can shop for medical, vision and dental insurance policies. Using a broker such as Simply Insured you get a range of plan carries for both major and minor agencies in an accelerating process. Instead of waiting weeks, quotes are generated in seconds.

Securing QuickBooks Payroll Health Insurance Benefits

Inside QuickBooks Online you can access the get started wizard for health insurance. In order to view the health insurance offering QuickBooks payroll must be turned on. You must also be logged in as the end user not the accountant. Follow these steps to access benefits:

1) From the Navigation Bar select the Workers

2) Select Benefits

3) Click ‘Find a plan’Expand


When you initially access the Health Benefits page (as shown above) you will notice there is a ‘preview’ of plan costs, this generic dollar amount is based upon your business location which was determined from the zip code within your company information.

Application Process

4) After you select ‘Find a plan’, Simply Insured begins the process of comparing plans from major carriers to obtain instant quotes on coverages based upon your employees, their zip codes, and their ages. You will have options to narrow-down and filter coverages using the wizard as coverages are identified.Expand


5) You can filters to narrow down coverage criteria (deductible amounts, specific carrier(s), co-pay requirements, physician networks, monthly premiums, etc.). Based upon the filter choices you will ultimately have several different coverage/plan options available for you and your employees.

Selecting a Quote

6) By selecting a quote additional benefits can be added like Dental and/or Vision.

7) Using the quote an actual plan can be generated by clicking Start Application.Expand


Once Your Covered – QBO Payroll Deduction Tracking

One of the benefits of this program is streamlining of the bookkeeping behind premium administration because QuickBooks Payroll can record the deductions for these coverages. You won’t need to make manual journal entries to adjust for costs the way you might if you were using an outside insurance policy provider.

The resulting simplicity of quotation, customization of policy option design, and formal coverage cost determinations coupled with the easy of bookkeeping at least make this new Health Insurance partnership worth exploring. So be sure to check it out if you are using QuickBooks Online Payroll and looking for Health Insurance options.

Resolve Crash Catcher displaying while using QuickBooks for Mac

QuickBooks Mac Support

Perform several solutions to resolve Crash Catcher while using QuickBooks Desktop for Mac.

Important: Please make sure to send the crash report that is presented by the Crash Catcher. Include as much detail as possible for the steps you took before the crash occurred.

Solution 1. Update to the latest release

  1. Open QuickBooks.
  2. On the taskbar at the top, go to QuickBooks Check for QuickBooks Updates.
  3. If you don’t have the latest release, follow on screen prompts to install.

Solution 2. Verify the integrity of the company file

  1. Go to File Utilities Verify Data.
  2. If a problem is detected:
    1. Go to File Utilities Rebuild Data.
    2. Run the Verify Data from step 1 one more time.
    3. If it still fails, restore a backup or contact technical support.

Solution 3. Safe Boot

  1. Shut down the computer.
  2. Press the Power button, then press and hold the Shift key on your keyboard until you see your Desktop.
  3. Open QuickBooks and perform the same task you were trying to complete before the Crash Catcher appeared.

Note: If you’re unable to reproduce the problem in Safe Boot, this might indicate a conflict between QuickBooks and something installed on your computer. If the issue persists in normal startup, consult an IT professional. To return to normal startup, reboot the computer without pressing any keys.

Solution 4. Add New Mac OS user

  1. Open System Preferences.
  2. Select the Users & Groups icon.
  3. Select the + button to add a new user with Administrator permissions.
  4. Log in with this new user.
  5. Open QuickBooks, then try to reproduce the issue.

Enter direct deposit test debits

When you activate Direct Deposit, you are prompted to enter 2 debit amounts. These are the 2 small test debits from your bank account used to verify your bank account information before Direct Deposit is activated.


Within two banking days of beginning the Direct Deposit activation process, you will see two small amounts have been debited from your bank account by QuickBooks Desktop Payroll. To complete the activation process and start using the service, you must enter those two amounts into QuickBooks Desktop.

  • If you know the debit amounts, enter them when prompted.
  • If you do not know your debit amounts, check your bank statement for two small debits under the company name Intuit.
  • If you started the Direct Deposit signup process previously and did not complete it, Contact Us.

To enter the test debits if you are not prompted:

  1. Choose Employees > My Payroll Service Activate Direct Deposit.
  2. Select Enter Test Debits.

If you do not see the option to enter test debits, follow these steps:

  1. Go to Employees > My Payroll Service > Account/Billing Information.
  2. Sign in using your Intuit Account login.
    For additional information about IAM Log in, see QuickBooks Payroll Account Maintenance Sign In PageFAQ.
  3. Click the Verify link next to your Direct Deposit bank account information.
  4. Enter the 2 test debit amounts to verify your new bank account. (see screenshot below)
  5. Enter and confirm your payroll PIN.
  6. Click Submit.

QuickBooks Error Code -6176, 0

While firewall Blocks Connection between two computer in multi user mode

Usually this error appears when QuickBooks unable to connect with company file or may be firewall configuration is as such which isn’t letting computers to communicate.

Or may be anti virus software firewall is not allowing user to connect with QuickBooks company file or some times company file won’t open or respond which cause QuickBooks Error -6176 -0.

In certain situation third party software could also cause this miscommunication.


  • Disable multi user mode in QuickBooks by going into file option, Try to open company file in host computer.
  • Update QuickBooks to the latest release
  • If still you have QuickBooks Error -6176 -0 then try to open sample company file on on off the computer
  • If sample company file work just fine then may be an issue with the company file or may be your data is damage
  • Disable anti virus software on your host computer or may be try to create an exception inside anti virus firewall for QuickBooks
  • Above listed solution can help you to eliminate QuickBooks Error code -6176 -0 if still this error persist, Then you may try to repair QuickBooks first to do that Press and hold Windows key and press letter R type Command APPWIZ.CPL which will bring up Program and Features window. From this list select QuickBooks and do right click to Repair. Entire Process would take at-least  two or three minutes. Once process is finished please try to Open QuickBooks Company file.
  • If you are still unable to Open QuickBooks Company file please reinstall QuickBooks with the latest release.

Above listed solution will help you to resolve this issue in few steps but if all these steps won’t work then call QuickBooks technical Support expert at 1800 470 6903.

What ever information you see in this article are based on real time solution these solution can help you to resolve lots of QuickBooks related issues.

QuickBooks Error Support

QuickBooks is worlds no. 1 accounting software but even though some error can occur in QuickBooks while Using QuickBooks That is where our role as QuickBooks Support comes as we are the team of best QuickBooks ProAdvisor to assist you from getting the various error fixed. We as a Support provider keep in mind the importance of software to our users as the software is related to accounting which plays an important role in daily business activities. So we provide our users the fastest, safest and guaranteed error fixation.

Our Support team has a specialized line of education related to error fixation of QuickBooks and Safety Guideline. So we make no mistakes and provide the finest service facility to our genuine users. Our Support Plan covers all type of errors that can be encountered in QuickBooks and also any information needed regarding QuickBooks.

QuickBooks Technical Support  provides services to all version of QuickBooks ( Pro, Premier, Enterprise, Point Of Sale )

Some common error that people face and seek support for:-

QuickBooks Error Code  80029c4a – This particular error is usually encountered in older versions of QuickBooks but in newer versions, the problem is already resolved so upgrade to the latest version. Other cause could be file marked as Quarantined by antivirus firewall. For fixation of This error, you can call QuickBooks support anytime you feel free.

QuickBooks Crash Com Error– This particular error is due to Microsoft outlook which is a by a default mail service provider for QuickBooks. This error can be fixed by changing the mail setting, updating outlook, or adding a new id to outlook. Contact QuickBooks Support to easily get this problem fixed for you.

QuickBooks TLS Error-This particular error of Online Services occur due to Transport security layer of internet explorer because of using TLS 1.0 or 1.1 which is no longer supported by QuickBooks. To get Correct TLS being set contact QuickBooks Support.

QuickBooks Error 3371– This error is caused when QuickBooks is not able to read the licenses due to having older windows which is no longer supported by QuickBooks, Important files marked as Quarantined or may be damaged. Contact QuickBooks support to fix the data damage.

You can call us anytime for any technical assistance or help regarding QuickBooks. Call QuickBooks Technical Support USA at 1800-470-6903